Task 1 — Collaborative Partnership
You are required to develop a collaborative partnership arrangement for an organisation you have access to or for a simulated organisation. The partnership should be between a business and a community group (which may be public or private).
This assessment task requires you to:
demonstrate and model skills and knowledge to foster partnerships, conduct stakeholder consultation and use strategic and personally enhancing communication skills develop collaborative approaches to enhance individual, team and organisational outcomes Initiate and implement partnerships in line with relevant regulatory, employment and organisational requirements.
In completing the task, you are also required to:
outline the legislative and regulatory context of the organisation outline the organisation’s mission, purpose, values, objectives and strategies explain techniques that cultivate collaborative relationships and partnerships describe data collection methods explain the external context including social, political, economic and technological developments explain emotional intelligence and its relationship to individual and team effectiveness explain organisational transformation and the management of the stages of change.
In order to satisfactorily complete this task, you must undertake all required consultations and create/complete the following documents:
Getting Ready Checklist
Risk Management Plan
Collaboration Business Plan
You must also produce a Memorandum of Understanding, which as a minimum includes:
Memorandum of Understanding
1. Partner Organisations
The Memorandum of Understanding is between:
Name, Title, Organisation & Address (principal place of business)
Name, Title, Organisation & Address (principal place of business)
2. Duration of Agreement
This is a statutorily required element. While the length of the initial agreement is negotiable between the local board and the partner(s), all MOUs should initially be for a period of at least one year. Modification, extension, and termination procedures are described in a separate section of this template document.
Include a statement of purpose, and/or a brief description of expectations, and/or a justification for the partnership.
4. Goals and Objectives
Include a description of the goals and objectives of the partnership.
5. Roles and Responsibilities
To be discussed with the Partnership Group/Advisory Group. Some examples may include:
The Partnership/Advisory Group is accountable for:
fostering collaboration; removing obstacles to the partnership’s successful delivery, adoption and use; maintaining at all times the focus of the partnership on the agreed scope, outcomes and benefits; and monitoring and managing the factors outside the partnership’s control that are critical to its success.
The membership of the Partnership/Advisory Group will commit to:
attending all scheduled Partnership Group/Advisory Group meetings; championing the Partnership within and outside of work areas;
sharing all communications and information across all Partnership/Advisory Group members; making timely decisions and take action so as to not hold up the project; notifying members of the Partnership Group/Advisory Group, as soon as practical, if any matter arises which may be deemed to affect the development of the partnership; attending all meetings and if necessary nominating a proxy.
Members of the Advisory Group expect:
that each member will be provided with complete, accurate and meaningful information in a timely manner; to be given reasonable time to make key decisions; to be alerted to potential risks and issues that could impact the project, as they arise; open and honest discussions, without resort to any misleading assertions; on-going checks to verify the overall status and ‘health’ of the partnership.
6. Governance Structure and Reporting
Including a description of the governance structure and reporting responsibilities may be useful.
Include a description of when and how meetings will be conducted. Some examples may include:
All meetings will be chaired by (insert name/position and organisation).
A meeting quorum will be (insert number) members of the advisory group.
Decisions will be made by consensus (i.e., members are satisfied with the decision even though it may not be their first choice). If consensus cannot be reached, Advisory Group chair makes the final decision.
Meeting agendas and minutes will be provided by (Insert name/position and organisation), who will:
prepare agendas and supporting papers; o prepare meeting notes and information.
Meetings will be held (how often) for (specify time) at (specify location).
If required, subgroup meetings will be arranged outside of these times at a time convenient to subgroup members.
In this section describe the reporting process that will be put in place to ensure progress reports, communication, minutes from meetings etc are delivered in the required timeframe. This could include:
All partners will adhere to any prescribed reporting schedules.
All partners will provide any required performance data.
All partners will provide any required data in a compatible format.
All partners agree to work toward the development of common performance goals and measures that will be in alignment with the stated goals.
9. Communication, Information Sharing and Consultation Processes
Include an outline of how information and data that is generated by the partnership is to be handled by all parties to the agreement. Include confidentiality considerations.
The partnership organisation is to be acknowledged in all promotional materials like newsletters, media releases, brochures, flyers, annual reports, event programs. When acknowledging the partnership organisation, ensure that the full and correct name of the (organisation) is used, as it appears in this MOU.
The (organisation) is to approve all material displaying the name and/or logo prior to distribution.
11. Conflict Resolution
In this important section, describe the process for resolving disputes that may arise among the partners to the agreement.
This MOU constitutes the entire agreement between the parties hereto. This MOU may be modified, altered, revised, extended or renewed by mutual written consent of all parties, by the issuance of a written amendment, signed and dated by all the parties. Submission of a revised MOU does not necessarily require a modification to the plan.
Any party to this MOU may terminate their participation in this MOU by giving not less than (stipulate days) calendar days’ prior written notice of intent to terminate to each of the partners. In such case, termination by one or more of the parties to this MOU does not alter the terms or obligations of the other parties to this MOU.
13. Review and Evaluation
Determine the timeframe for reviews for the duration of the MOU and include reference review/exit plan.
Set out plans and methods to determine whether the partnership has met its objectives.
Include how to get feedback from partners and any other key players who can provide information on the effectiveness of the partnership.
Include a strategy to regularly review operational processes and identify issues of concern. Collect data on success rates and reassessments.
Identify the equipment, resources and materials facilities that will be contributed by partnership members.
The signing of this MOU is not a formal undertaking. It implies that the signatories will strive to reach the objectives stated in the MOU, to the best of their ability.